Many Internet Fax services will provide you with a virtual fax number. They may include it as part of a service plan, or you may have to pay an additional fee to get a service plan. Some services require a setup fee, while others do not. Many services offer low-cost plans for businesses that have many virtual fax numbers. Depending on where you live, you can choose whether you need a toll-free number or a local fax number. But what is a virtual fax number?
When you register for an Internet Fax service, the virtual fax number allows you to receive faxes. You can print it on documents and business cards, and others can use it in exactly the same way as regular fax numbers. However, when someone sends you a fax, it will not be sent through the fax machine. It automatically converts it to a digital format via a fax service, usually PDF, and then sends it online. Some fax services use email and these files will be sent to you as an email attachment. Others use the web interface and you will get a personal fax inbox where you can check your files. When you check your inbox, you can read the files on your computer or you can choose to print them out. This can save you a lot of paper because you don't have to print any junk faxes anymore. You do not need to print all pages of the cover or fax unless you wish. This also means that you can still read the file even if your paper or printer runs out of ink.
For businesses, a plan with multiple virtual fax numbers may be ideal. Each different number can send the file to a different employee or to a different business unit. It's faster and more secure, because documents are sent directly to individuals or departments instead of sitting in a shared fax machine. You can also notify your fax immediately without having to continue checking the shared fax machine. Many online fax services can send email notifications and SMS alerts.
No matter where you are, you can send and receive faxes quickly and easily by getting a virtual fax number. You no longer have to rely on a fax machine. All you need is your computer and internet access. This means you don't have to send and receive faxes in the office, giving you more flexibility in accessing your faxes. This is also handy if you want to search for old faxes or back up your faxes to a disc. The virtual fax number allows you to enjoy all the benefits of a fax machine without problems such as paper jams, mechanical errors and busy signals. They are also much cheaper than owning and using fax machines.
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