Buy the best fax machine - 5 tips to be aware of when deciding which fax machine to buy

Fax machines are a great way to send and receive paper documents instantly. When transferring files, such as when you need someone's physical signature or an email can't be executed, the fax is definitely better than any courier service.

But with the advancement and improvement of technology, we have developed more conventional fax machines. They can be complex devices that can be faxed, copied, scanned and printed. Check out the 5 tips below to help you determine which fax machine is best for you:

1. Evaluate the features you need.

As mentioned earlier, newer fax machines include printers, scanners, copiers, and some even have built-in answering machines. Before purchasing a new fax, you may want to consider viewing your current office equipment to see if your scanner or printer needs to be replaced. If so, you can save some money by purchasing a fax with these specific features.

2. How long do you intend to keep the documents you receive?

Determining whether you need or intend to keep the documents you receive for a long time is important in deciding which fax you should purchase. They are equipped with thermal paper or plain paper. Those using thermal paper are generally easier to use, not to mention they are cheaper, but documents produced from plain paper faxes are of better quality and last longer.

3. Consider memory capacity

The fax machine can store information when it runs out of paper and store the phone number that frequently sends fax messages. If you plan to use a fax machine to send mass mailings such as press releases to a large number of people, you should consider using more memory to save memory, saving you the time to type your phone number separately.

4. Consider printing and image quality

If you are sending and/or receiving fax messages containing pictures, you may want to seriously consider purchasing a laser or inkjet. They all produce excellent print results, and you can verify which print is sharper and clearer by checking which one has a higher resolution [number of lines per inch].

5. Long-term costs

In the long run, another important note to consider when purchasing a fax is cost. Consider the cost of paper, toner, and ink to find out which is the best value.

The last tip you might want to consider is to get a service contract when you purchase a fax, especially if the service contract will cover the normal wear and tear coverage. Yes, they do experience wear and tear, so a cheap service contract would be beneficial.

Sincerely

Donna W. Methost

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