Technical Writing Exercise - Project Management

The best way to start describing process tasks is to break down the entire process into smaller, more manageable steps or phases. In this week's exercise, this is what you have to do. But not from

Describe a process from

 , you apply the basic ideas of the article to the process from

Management project from

 .

In this case: You are asked to be a member of the team and write a manual for the new locker manager of the hockey team. This manual will describe the process of managing the locker room during the home game.

You have three resources:

• A team of three people composed of experienced technical writers; Max, Elma and you
• A folder filled with print, re-copied and handwritten files with various process elements, no special order
• Two SMEs; current team manager and one of the players

Before writing this manual, you must decide how to manage your project. How will you organize:

• Writing team
• Hard copy data
• SME

task:

In short, outline how you will follow the order of execution functions:

1. Divide the process into manageable parts

2. Organize the writer ' responsibility

3. Organize documents

4. Arrange the contents of the manual

5. The most effective use of SMEs

Not everyone will handle tasks in exactly the same way, but your approach to managing projects should be very close to our answer.

When you are done, check the solutions below.

Practice the answer

You are asked to be a member of the team and write a manual for the new locker manager of the hockey team. This manual will describe the process of managing the locker room during the home game.

Not everyone will handle tasks in exactly the same way, but it is a possible way to effectively manage projects.

step 1

The first thing you have to do is to break down the entire process of managing the locker room into smaller, more manageable stages. The three phases presented in the article will also apply to this task.

The logical breakdown of the process:

• Phase 1: Action taken before the competition
• Second stage: actions taken during the competition
• Stage 3: Actions taken after the game

Step 2

Next, you organize the writer ' responsibility. There are many ways to do this, depending on the size and theme of the project. For this project, it is necessary to follow the decomposition step 1 .

Since you have three people writing the manuals, you can separate the assignments to assign a process to each author. You enter the first stage: from

Action taken before the game from

 . Max uses the second phase: from

Action taken during the game from

 . Erma enters the third phase: from

Action taken after the game from

 .

Step 3

In order to make full use of the documentation, it needs to be divided according to the stages associated with it. Your team divides the paper into three parts with the help of SMEs; one at each stage.

Step 4

The documents are classified according to the stage, and the team develops a content outline for the manual. Each author will follow the outline so that the three parts of the manual are put together after they are completed.

Step 5

Since you all need to interview current managers and team members, you must develop a plan to use the writer's time and SMEs. Time is valid.

A possible sequence of interviews, the time to effectively use each person will be as follows:

You interviewed the manager

Max interviewed the player

Erma studies the documents related to her handbook and develops an outline of her process stage

Max interviewed the manager

Erma interviewed the player

You will learn the documentation related to this part of the manual and develop an outline for the stage of the process.

Emma interviewed the manager

You interviewed this player.

Max studies the outline of the documentation and development process related to the manual section

At this point, you can get the relevant documents and apply them to your content outline based on the opinions of SMEs. You may need to talk to SMEs again, and you need to meet with your team on a regular basis to keep the project coordinated. However, by clearly planning this 5-step project management process, you should have no problem completing the task.

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